Contents
- Index
Tour Payment Schedule
The Payment Schedule tab is where you store the payment schedule for Travelers on a Tour.
Fields are relatively self-explanatory, but it should be noted that not all fields would have data.
For instance, if a deposit is due with an application, it may not have a due by date. Likewise, the amount due for the final payment may be variable depending on what a Traveler is doing, but the date due for final payment will be definite.
The Notes field allows you to store refund and cancellation terms.
The tour payment schedule and associated notes appear on both the Tour Receipts Detail and Tour Receipts Overview reports, which summarize payments received from Travelers.
Using a Tour Date Calculator to get dates:
WARNING: if you are using the tour due date calculator and it is set on "Weekdays Only," you may be generating a due date that is 1 or 2 days higher than what you expect. Here's why:
Say you are asking the calculator to give you 90 days prior to a tour start date, but the calculator is set to display "weekdays only." If the exact date that is 90 days prior is "Saturday," ViaTour will give you back "Friday," a weekday, which is actually 91 days prior to start date.
If this Friday date is looked at in the future for tour copy functions, the new date that is generated will also be 91 days from the tour start date.
In most cases this padding will present little problem. When copying payment schedules, however, where dates are conveyed to passengers, as "90 days out" it will be very important to know the correct date.